By Martin Dobson, AIERT Ltd
Comparing prices across mailbox cleanup tools is harder than it should be — because most of them don't publish company-wide pricing at all. This isn't a like-for-like price table so much as an honest map of what pricing model each tool actually uses, since that determines the real cost of rolling it out to a whole organisation far more than any single published number does.
| Tool | Pricing model | Company-wide pricing published? | Handling headcount changes |
|---|---|---|---|
| MailBroom for Business | Per organisation, by seat band | Yes — flat monthly price, 5 published bands (1–5 through 51–100 seats), custom quote above 100 | Automatic — one SSO sign-in covers the whole domain; no per-person provisioning |
| Clean Email | Per-account bundles (1 / 5 / 10 accounts) | ~€11.99–35.99/mo per account bundle (per TheBusinessDive); organisational pricing is quote-only | Manual — buy and share individual account access; scored 1/5 for team fit by TheBusinessDive |
| SaneBox | Named individual plans (Snack / Lunch / Business) | ~$4.92/user/month (per TheBusinessDive), no free plan; no per-organisation rate published | Manual — per-account subscriptions; TheBusinessDive lists teams as "not ideal for" |
| BitRecover Office 365 Eraser | Not published on-site | No — pricing not disclosed on the vendor's own pages | Unclear — access is via direct account/admin credential login, not seat-based SSO |
MailBroom is the only one in this comparison with a fully public price list — see the exact monthly rates by seat band on our pricing page.
Converted to GBP at approximate rates at time of writing (EUR≈0.85, USD≈0.75), here's what each tool would actually cost for a 10-person team and a 50-person company. Being direct about this: on raw sticker price alone, MailBroom is not the cheapest at either size — SaneBox and Clean Email both work out lower per month at these headcounts. What they don't include is explained below the table.
| Tool | 10 users | 50 users |
|---|---|---|
| MailBroom for Business | £45/mo flat (6–10 seat band) — £4.50/user | £200/mo flat (26–50 seat band) — £4.00/user |
| Clean Email | ~£30.66/mo (10-account bundle, €35.99) — £3.07/user | No published tier beyond 10 accounts — quote-only |
| SaneBox | ~£36.78/mo (10 × $4.92) — £3.68/user | ~£183.89/mo (50 × $4.92) — £3.68/user |
| BitRecover | Not published — contact vendor for a quote | Not published — contact vendor for a quote |
Clean Email figures assume the published 10-account bundle; there's no published 50-account tier, only "contact us for a quote." SaneBox figures assume 10 or 50 individual subscriptions at its published per-user rate, since no team/volume plan is published — and per its own independent review, teams are explicitly listed as "not ideal for." Exchange rates are indicative, not live.
Clean Email and SaneBox are cheaper per month at these headcounts — that's a real, verified number, not spin. But neither does the same job MailBroom does, and neither is built to be deployed the same way:
Cheapest-per-month and best-value-for-the-job aren't always the same tool — see the full functionality checklists on each comparison page before deciding on price alone.
A per-account tool priced for individuals can look cheaper per seat than an organisation-wide licence — until you account for the admin time spent tracking who has access, provisioning new starters, and de-provisioning leavers by hand. MailBroom's per-organisation model removes that entirely: one Microsoft SSO sign-in, and every employee on the company domain gets access automatically, with no seat list to maintain as headcount shifts within a band.
Read the full breakdown of IT-time savings, storage-cost reduction, and leaver-mailbox risk in our business case / ROI page.
Because most of them don't publish exact prices for company-wide use. Clean Email sells personal account bundles (1/5/10 accounts) and directs organisations to 'contact us for a quote.' SaneBox publishes individual-tier pricing (named Snack/Lunch/Business plans) but no per-organisation rate. BitRecover doesn't publish pricing on its own site at all. MailBroom is the only one with a full published price list by seat band — that transparency is itself part of the comparison.
Time and predictability. With per-account or per-seat tools, someone has to track who has a licence, provision new starters, and de-provision leavers. With MailBroom's per-organisation licensing, one subscription covers every employee on the company's Microsoft domain automatically via SSO — there's no seat count to manage as headcount changes within a seat band.
Not if it doesn't do the job you need. A personal-account tool priced for individuals looks cheap per account, but doesn't scale to company-wide deployment, shared mailbox cleanup, or centralised IT administration — the actual costs of that gap (helpdesk tickets, manual per-person setup) don't show up on the pricing page.
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